Registrations & Hotels

For information about registrations and hotel accommodation please contact:

Medical Congress Management
OIC s.r.l. Organizzazione Internazionale Congressi
Viale G. Matteotti, 7 - 50121 Florence, Italy
Phone   +39 055 5035 1
Fax + 39 055 5035 230
registrationIAAER2014@oic.it

REGISTRATIONS

How to register

Online registrations and hotel reservations are strongly recommended. Applications can be submitted also through the manual registration form that should be sent to the Organizing Secretariat OIC by e-mail registrationIAAER2014@oic.it, or by fax (+39 055 5035230), together with the copy of the payment. Pre-registration will be accepted till November 10, 2014. After this date only on-site registration will be possible.

To Register online, please, click on the button below.

Registration Information

Advance registrations are preferred in order to facilitate planning of the scientific sessions and social events of the congress. On site registration is strongly discouraged and availability for social events could not be guaranteed.
Registration fees are in Euro (VAT included). The registration fee will be adjusted according to the current VAT charge alignment.

REGISTRATION FEES
(VAT included)
EARLY
Registration
By 1 August 2014
REGULAR
Registration
By 10 November 2014
ON-SITE
Registration
Participants including Gala Dinner € 390,00 € 450,00 € 500,00
Students including Gala Dinner* € 190,00 € 190,00 € 190,00
Students without Gala Dinner* € 140,00 € 140,00 € 140,00
Accompanying Persons € 60,00 € 60,00 € 60,00
Gala Dinner € 90,00 € 90,00 € 90,00


(*) Copy of valid student ID is mandatory

Participants and Students Fee includes:

  • Attendance to all Scientific Sessions
  • Opening Ceremony & Welcome Reception
  • Access to Industrial Exhibition
  • Coffee breaks on November 14 and 15
  • Lunch on November 14
  • Congress Bag
  • Certificate of Attendance
  • Gala Dinner (if included)

Accompanying Persons Fee Includes:

  • Opening Ceremony & Welcome Reception

Accompanying Person Fee does not entitle to attend the Scientific Sessions

 

Hotel Accommodation

All requests for accommodation information or reservation should be addressed to:
International Congress Management
OIC s.r.l. Organizzazione Internazionale Congressi
Viale G. Matteotti, 7 - 50121 Florence, Italy
Phone   +39 055 5035 1
Fax + 39 055 5035 230
registrationIAAER2014@oic.it

Hotel accommodation can be reserved at reduced rates in Florence hotels through the Organizing Secretariat OIC.

The indicated room/night rates and availabilities are only applicable for reservations made through Organizing Secretariat OIC, and received by September 30, 2014 at the latest. Participants may proceed with the on-line reservation system or downloading the available form.

Both reservation systems will be soon available.

The deposit required for each hotel category is indicated in the below chart. Hotel balance is required by September 15, 2014. For requests of reservations received after September 15, the full pre-payment will be required.

Hotel category min/max rate Deposit per room
4 star Hotels - congress venue area € 110,00 -160,00 € 160,00
4 star Hotels – city center € 120,00 - 180,00 € 180,00
3 star Hotels – city center € 80,00 - 130,00 € 130,00


All the indicated rates are per room and per night. Room rates also include breakfast, VAT , and private facilities, unless otherwise stated.
Local city taxes are not included and will be charged in addition by the hotel, to be paid upon check out:

Reservations will be confirmed by e-mail or fax returning only upon receipt of the due deposit.
After September 30, 2014, accommodation cannot be guaranteed although the Organizing Secretariat OIC will make every effort to meet the participants’ requests upon availability. In order to avoid disappointment, early bookings are recommended. No telephone reservation will be accepted.

Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting the Organizing Secretariat OIC directly.

For individual hotel reservations, please access to the below system available 24 hours a day. Secure payment process, instant confirmation of your reservation and descriptions, photos and maps will help you to choose the perfect hotel.

Venere

Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting the Organizing Secretariat OIC directly, registrationIAAER2014@oic.it.

Payment and Cancellations

TERMS OF PAYMENT

Please note that your registration and/or hotel reservation cannot be processed without payment. Please submit your payment information together with the completed registration form. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards The following credit cards are accepted
American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Charges Bank transfers must not involve charges for the recipient
Important
information
Please indicate your name and surname and IAAER2014 as reference on your payment so that we can identify you for confirmation

 

CANCELLATIONS AND REIMBURSEMENTS FOR INDIVIDUALS

Any changes or cancellations in connection with registration fees and hotel accommodations must be made in writing to OIC srl fax +39 055 5035230, e-mail registrationIAAER2014@oic.it.
The below policy is valid for individual bookings only. For groups’ reservations of more than 5 rooms, a different policy will be applied.

All approved refunds will be processed and issued after the congress

Committees

Call for Papers

Gold Sponsors ACCA Deloitte Geox

Silver Sponsors

We gratefully acknowledge the support of CIMA’s General Charitable Trust
CIMA ICAEW KPMG OdEC

Bronze Sponsors ODCEC Firenze FDCEC Firenze Kwansei Gakuin University